The meeting minutes, 2020 BMA Bylaws and 2020 Water Usage Plan were posted to the website on July 25. The new annual maintenance assessment of $675.00 is due by August 30. The special assessment of $330.00 is due by September 1.
The annual meeting was conducted outdoors on Saturday, July 18 from 1:00 – 3:30 p.m. An email notice was sent on June 27 with 3 attachments: annual meeting notice, agenda and a proxy form. The remaining annual meeting materials are posted to the website under Meetings tab.
Please see the attached notice from Fred regarding the upcoming water system project. Since it remains uncertain when there can be a BMA meeting, there will be additional information sent about future water system projects. Take good care!
The health and safety of the BMA community is the Board’s #1 priority. It was hoped that in May we could safely resume both Special meeting #2 for the bulkhead follow-up and the 2020 Annual meeting. That was an optimistic!
Board debated virtually several options including a BMA virtual or
outdoor (at a neighbor’s with social distancing) special meeting. Neither of
these options met the criterion for effective communication for such an
important topic as the bulkhead. As mentioned at the March 7 Special meeting,
the follow-up would be for Q & A and to propose a vote on securing an
engineering contract for the bulkhead.
this time, given the Governor’s updated phase-in plan, the Board is hoping to
have the in-person Special meeting # 2 in mid to late June with the same
agenda. Followed by the 2020 Annual scheduled
shortly thereafter, on another Saturday, to conduct regular BMA business.
You may be asking, “What about the annual maintenance assessment due by June 1?” Short answer: If we can hold the Annual meeting in June, the annual assessment due date would be extended until July 1. There are adequate funds to allow this extension. Bylaw 8.3 allows the use of contingency funds for a shortfall between Annual meetings. Longer answer – there will be an annual assessment increase proposed to offset increases in several operating expenses (water & trail). Of course, any change to the annual assessment (or special) must be approved by the membership.
The Board hopes this update is helpful and gives you information about BMA future plans. Please do not hesitate to reach out to any Board member if you have questions!
In Other BMA New: April 27 BLC Walkthrough was held with a follow-up communication to homeowners. The steps down to the beach were enhanced through the efforts of several community members. Check it out! On May 4, the beach access trail received a make-over (contracted cutting) and look fabulous!
The Board hopes this finds you and your family well during these unusual times. At the Board meeting on 3/24 (via Zoom) it was decided to postpone all previously scheduled BMA public meetings until further notice. In addition to Governor Inslee’s Stay Home-Stay Healthy proclamation, the Board believes our decision to be in the community’s best interest. There will be no April 11 Special meeting or April 25 Annual meeting. Meetings will be rescheduled when it is safe to do so. Stay healthy and watch for the whales!
Opportunities to ponder: There will be 2 open BLC positions and 1 Board position.
April 27 @ 11:00 a.m. will be the BLC Spring walkthrough.
BMAonCamano has current information including minutes and Powerpoint from March 7 Special meeting. Questions on the bulkhead replacement can be submitted on the site under Meetings – Bulkhead Projct Q & A.
Materials for the March Special meeting are included below. The Bulkhead Replacement document was also sent electronically on February 24. We encourage you to have a copy of that document available for notetaking.
The Board and Bulkhead committee have collected information over the past 3 years from a variety of resources and vendors and are ready to present those findings.
The March special meeting will be held at the Camano Library.
CANCELLED on Jan. 21. Feb. 8 from 1:00 p.m.- 3:00 p.m. to allow Board and Bulkhead committee additional preparation time for presentation.
Saturday, March 7 from 1:30 p.m.- 3:00 p.m. to present information on the bulkhead repair/replace options, including engineering/design proposals. This will include materials options, overall costs and potential homeowners’ expense as we consider a plan of action. There may be a vote if the community wishes to pursue an engineering design bid for the work. A summary document will be sent electronically the week of February 17 to review prior to the meeting.
There will of course, be time for questions.
BMA Annual Meeting for 2020: Saturday, April 25: Camano Library. 3:00 – 5:00 p.m.
Several Fall activities were hosted at the homes of BMA members and enjoyed by those who were able to attend! Good food and conversation. Thank you to all who RSVP’d with their availability! We welcomed our newest community member and an updated and reformatted BMA Directory was electronically sent to community members on November 12.
Our Water Coordinator sent an electronic notice on November 5 of an upcoming water system flushing by King Water Company on Thursday, November 21 from 9:00 a.m. to 1:00 p.m. The guidance document that accompanied the notice was useful information.
For your winter reading enjoyment, the new BMA CCR’s, approved at the 2019 annual meeting and documented in Island County are now posted on the site under the CCRs tab. As we head into the busy holiday season, the BMA Board will keep the community informed of any new information with our ongoing community projects!
It’s been a busy summer with fine weather and an excellent crab season. The Board would like to thank all 35 community members who were able to attend the August 17 BBQ. Fourteen out of 22 homes were represented along with 2 neighboring community members. It was a fun afternoon of merriment! The following neighborhood events are scheduled. Please let the Board know if you have any questions at firstname.lastname@example.org or leave a comment on this post. Enjoy the Fall!
September 5: Austin’s Fall beach trail maintenance occured late afternoon. This work is funded by BMA and will be documented in the annual budget.
September 16: BLC bi-annual walkthrough at 11:00 a.m. Also, Puget Sound Tree Care, will be trimming and removing several dangerous tree limbs overhanging the beach trail and the pump house roof. Removed wood will be chipped and limbs hauled out. These have been determined by the Board as preventative actions for the safety of trail users and the security of our water system/pump house. This work is funded by BMA and will be documented in the annual budget.
CC & R’s Update: Good News! The attorney had no additional recommendations for the changes approved at the April 2019 annual BMA meeting! The Secretary will proceed with the document reformatting process, then signed by President and notarized in September. Then submitted for official recording to Island County. Check! Bylaws: There were several additions recommended by the attorney to align BMA with best practice Washington HOA laws, including the addition of County tax parcel numbers for all identified properties. The Board supports these additions, and will bring the proposed changes to a future BMA special meeting for discussion and vote. Stay tuned!
Thank you to the homeowners
involved in the beach trail maintenance! The contracted brush clearing
in May was successful and the volunteer trail mowing and ongoing weed whacking contribute
to beach access……..and a GREAT start to summer crab season!
Since the April annual BMA meeting, the Board has continued work on several projects. The water system cross-connection project is moving forward under the leadership of our water coordinator. He is working with King Water Company to clearly define the scope of work and timeline for project completion. Once clearly defined, there will be direct communication from Board members as to impact for each homeowner as work is completed.
Our bulkhead work group, chaired by a homeowner, met with Washington Department of Fish & Wildlife employee in May for input on allowable bulkhead repairs and potential impacts. Coastal Geologic Services, Coastal Geologic conducted a beach site visit on June 27 and will submit their findings within the next few weeks. The goal of this background research is to understand the impacts and options of any potential bulkhead repairs. The Board will schedule an informational special meeting, hopefully Fall 2019, to share the outcomes of this research.
Revised CC&Rs and Bylaws were reviewed on June 27 with the law firm who worked with BMA, Bailey, Duskin, Peiffle The attorney voiced no immediate concerns with either document and thought the language was clear and appropriate for a homeowner’s association. He stressed the importance of maintaining accurate association records and evidence of following any stated practices (meetings, voting procedures, assessment collections). Which BMA has done. He will provide suggested language, if needed, and then we can move forward with filing the CC&Rs with Island County. Then post the 2019 BMA-approved CC&Rs and Bylaws to the website!